Stop typing orders. Start approving them.
Ordermind reads every confirmation in your mailbox - email, PDF, Excel - checks delivery dates, prices and quantities against your purchase order, and posts them to SAP or Navision. Your team approves. We handle the typing.
Built by OWOW - the studio behind work for
Your order desk spends 30% of the day retyping.
Three numbers we see again and again at mid-market manufacturers and distributors across Europe.
- 30%of a working day
Retyping mail into ERP.
Whether it’s one order line or twenty, every detail gets entered by hand. Repetitive, error-prone, and tedious for the people doing it.
- ~1 in 3during peak
Errors only surface late.
A missed delivery date doesn’t show up in the mailbox. It shows up when production calls: where is this item? Then you’re sending a back-order to the customer - at your cost.
- Knowledge = peoplenot your ERP
The process lives in heads.
Transit days, customer rules, exceptions. When that person retires, half a department panics.
“It’s just dumb work. Repetitive. After a while you stop paying attention.”
The AI reads what your people read - and more.
Explore the real Ordermind workflow with privacy-safe sample data - from incoming order to validated lines ready for approval.
Search, filter and assign orders from a single operational view. Statuses make the next action obvious before anyone opens the message.
From inbox to ERP - without typing.
- 01
Ingest
Ordermind reads every email, PDF and Excel attachment in your shared mailbox - including forwarded mails and stock lists.
- 02
Understand
AI recognises the order type and pulls out the exact fields you use.
- 03
Validate
Business rules check delivery dates, prices, quantities and duplicates - automatically.
- 04
Approve
Your buyer reviews, clicks, done. The order lands in your ERP - SAP, Navision, …
- SAP
- Navision
Organi OLS · King · Exact · AFAS · Isah · Ridder iQ · Trimergo · Logic4 · Syntess
Most AI tools sit unused. Ours doesn’t.
| Capability | OursOrdermind | API-only AI | Manual + Power Automate |
|---|---|---|---|
| A review dashboard your team actually uses | Yes | No | No |
| Human-in-the-loop on every field | Yes | No | Yes |
| Confidence score on every field | Yes | Yes | No |
| Business rules native, no scripting | Yes | No | No |
| Live in production on your ERP | Yes | No | Yes |
| Reads NL, EN, DE and FR out of the box | Yes | Yes | No |
| Every change auditable - who, what, when | Yes | No | No |
| No extra infrastructure | Yes | Yes | No |
“The biggest surprise for customers? That it has an intuitive interface.”
Three sectors. Three ERPs. One pain solved.
- Made-to-measure · 1,500+ SKUs
Window-blinds manufacturer
ERPMicrosoft Navision€110,000projected per year4 buyers handle the same volume with 50% less typing - based on discovery with a Dutch blinds producer.
- Wholesale · seasonal peak
Lighting brand
ERPSAP4 FTEexpected at peak13,000 orders and 73,000 lines in peak season - without scaling the team every year. Model outcome for wholesale lighting.
- Steel slitting · Port of Antwerp
Break-bulk operator
ERPOrgani OLS10 → 2 minper slitting orderPDF, Excel and forwarded mails → validated slitting order. Master coils, knives and specs computed in seconds.
Calculate your saving in 10 seconds.
What’s in it for you?
- Ordermind payback period
- 4 months
- Year-1 ROI
- 238%
Indicative - we’ll work the exact number with you in the demo.
Built for IT managers who don’t want surprises.
EU data
Servers in Amsterdam. GDPR-native. Your data never leaves the EU.
TLS 1.3 and at-rest encryption
Encrypted in transit and in storage. Separate keys per customer.
Full audit log
Every change recorded - who edited what and when. Searchable per order.
Microsoft Graph
Works on your shared mailbox. No VPN, no extra infrastructure.
ERP integrations in production
SAP and Microsoft Navision are live in production today. Organi OLS, King, Exact and more are on the roadmap.
Human-in-the-loop
A person on your team approves every order before it posts. Nothing reaches your ERP without their click.
5 phases. We start with Discovery.
- 01Phase 01Now
Discovery
3 weeks of detailed scoping. After that you know exactly what we’ll integrate and when you’ll go live.
- inventory and cluster your orders
- map current vs. target flow
- integration analysis on your ERP
- validate language and vision models
- estimate custom work
- agree success metrics
- 02Phase 02
Integration
Connect the mailbox, link the ERP API, sync your product catalogue. One-time.
- 03Phase 03
Customisations
Customer-specific rules, exceptions, non-standard PDF layouts. Tailored.
- 04Phase 04
Onboarding
Train the team, run the first batch live, fine-tune the models. Included.
- 05Phase 05
Launch and Support
Production. Basic SLA included, extended SLA on request.
Discovery starts the moment we sign. After 3 weeks you know exactly what needs integrating, what it costs, and when you go live.
License per month - tuned to your volume and complexity.
Starter
Custom quote
up to ~1,000 orders / mo
One mailbox, one order type
- All order types - email, PDF, Excel
- NL, EN, DE and FR - out of the box
- Microsoft Graph mailbox connect
- SLA & model updates included
- Most chosen
Growth
Custom quote
~1,000–2,500 orders / mo
Custom business rules, multiple order types
- Everything in Starter
- Custom business rules - no scripting
- Per-field audit trail
- Multiple order types in parallel
Scale
Custom quote
2,500+ / multi-site
Tailored SLA & integrations
- Everything in Growth
- Extended 24×7 SLA available
- Multiple mailboxes / sites
- Roadmap input
Your exact monthly price depends on order volume and complexity - line count, attachments, ERP integration and customisation. We set it during discovery, not before.
Customers typically save €18,000–€19,000 a year on manual order processing. Most earn Ordermind back in the first month - we’ll work your business case in the demo.
Book a demo & quoteTwo paths to live.
Take the license and integrate it yourself, or have us do the connection and the custom work.
Integrate it yourself
For teams with in-house integration capacity. You get the full product plus the docs - your team wires up the mailbox and ERP.
Pick it up with your own IT team. We stay reachable for questions.
We help integrate it
We do the ERP connection and the custom work. From signature, six to ten weeks to your first live order.
Includes onboarding for your back-office.
What we get asked most.
Fixed monthly fee, no surprises per token or credit. The size of that monthly fee is set during discovery - it depends on your order volume and complexity (line count, attachments, ERP integration, customisation). Transparent, but set after discovery, not before.
Every field carries a confidence score. Below a threshold it’s flagged for review. And nothing reaches your ERP without someone on your team hitting “approve”.
Yes. We’re building Ordermind specifically for sectors with heavy customization - blinds, steel processing, project lighting. We roll out in phases: orders with clear structure first, then the exceptions step by step.
Almost always. There’s usually a web API, an import path or a direct database connection. We map it during discovery and quote the custom work separately.
Yes. Ordermind connects via Microsoft Graph on your existing shared mailbox. Customers and suppliers notice nothing.
Six to ten weeks to your first live order. We start with a focused pilot on one order type and expand from there.
SAP and Microsoft Navision are standard. Organi OLS, King, Exact, AFAS, Isah, Ridder iQ and Trimergo are on the roadmap. For other ERPs we scope and build the integration during integration phase.
No. Your data stays yours, inside your tenant. We don’t train on customer data without explicit opt-in.
Your existing process keeps working - the mailbox is still the mailbox. We run in parallel, so we’re not a single point of failure.
NL, EN, DE and FR work out of the box. Other languages on request.
Ordermind handles the typing. Your team handles the approval and stays in control - reactive work becomes productive work. That’s what customers describe as the biggest gain after three months.
Every extraction, rule and approval is logged in your tenant - exportable and documented. Your team owns the data and the process. We maintain the model, but everything Ordermind does is auditable end-to-end.
Read more in our blog.
Book a 30-minute demo.
We’ll run Ordermind on a real order from your own mailbox. Concrete, no slides. If it fits, we talk about discovery. If it doesn’t, we’ll tell you straight.