01
Every customer orders differently
One emails a PDF, the next an Excel list, the third pastes items into the email body. Your office team translates that into your ERP all day long.
For wholesale & distribution
Order processing
for wholesale.
Hundreds of orders a day, each in a different format, from hundreds of customers. Ordermind reads them all — email, PDF, Excel — validates them against your ERP and prepares them for approval.
The order chaos
Sound familiar?
This is the work that now lives in the heads and inboxes of your office team. Every single day.
Hundredsorders a day, no two alike
02
Customer item numbers ≠ your numbers
Customers use their own codes or a free-text description. Someone has to know that “pipe 28 galvanised” is your item 10428-VZ.
03
Volume discounts and per-customer terms
Prices, discounts and minimum quantities differ per customer. An error slips in the moment you key it in by hand.
04
Peaks you can’t absorb
In peak season the inbox fills up and retyping becomes the bottleneck. Hiring more people is expensive and slow.
Format-proof
However your customers order — Ordermind reads it.
Click through a few typical orders from your industry. High confidence goes through; doubt goes to your team.
[ Reseller PDF ]
ordermind.app · Bouwgroothandel Nederland
live
Source · email
Frominkoop@bouwgroothandel.nlSubj.Order week 22 — various items
Ordermind read the attachment and email body and pulled out the lines.
Order read · 2.8s
Recognised order lines3 lines
ItemQtyConf
10428-VZ
Pipe 28mm galvanised · 3m
20155
Heavy bracket · M8
30901-A
Right-angle coupling · set
Customer description “pipe 28 galvanised” matched to item 10428-VZ.
Turn Ordermind loose on your orders.
We'll show it live on a real order from your own mailbox. 30 minutes, no sales pitch.
Connects with your ERP
Runs on the system you already use.
Ordermind writes the validated order into your ERP. See how the connection works for your system.
“It’s just dumb work. Repetitive. You have to do the same thing all the time, and over time you get less sharp.”
Purchasing manager — SME wholesaler (discovery, 2026)
FAQ
Questions from the industry.
Can Ordermind handle orders from hundreds of different customers?
Yes. Ordermind is built precisely for the variety in wholesale: every customer can order however they like — PDF, Excel, free text — and Ordermind reads all of it.
How does Ordermind deal with customer item numbers?
Ordermind matches customer descriptions and codes to your items. Anything that doesn’t match with certainty is flagged and routed to your office team instead of going blindly into your ERP.
Does it work with volume discounts and customer agreements?
Yes. Ordermind checks prices and discounts against your ERP agreements and flags discrepancies, so errors don’t pass through unnoticed.
Which ERP does Ordermind work with?
We connect with Exact, AFAS, Microsoft Dynamics, SAP and Odoo, among others. Check the integration page for your system for the details.
More industries
Explore other industries
Book a demo
Book a demo for your team.
We'll show Ordermind on a real order from Wholesale & distribution. We'll get in touch within one business day.