For wholesale & distribution
Wholesale & distribution
View industryIntegration · Enterprise ERP
Orders automatically into
SAP.
Ordermind reads purchase orders from email, PDF and Excel, validates them against your SAP master data and prepares validated sales orders in SAP. Your buyer approves — Ordermind takes out the retyping.
Supported:S/4HANASAP ECCBusiness One
ordermind.app · connection
live
Ordermind
SAP
Sourceorder.pdf · email
Validated againstSAP master data
Action after approvalWrite to SAP
We connect via the official SAP API — BAPI or OData (S/4HANA & ECC), or the Service Layer REST API (Business One)sales order created
Illustrative exampleOrdermind × SAP
How the connection works
From inbox to SAP — in four steps.
We connect via the official SAP API — BAPI or OData (S/4HANA & ECC), or the Service Layer REST API (Business One). No screen robots, no RPA.
01
Order arrives
Email, PDF or Excel lands in the connected mailbox.
02
Read & validate
Items, quantities, prices and delivery dates are recognised and checked against your SAP master data.
03
Buyer approves
One screen, edge cases flagged. One click.
04
Sales order in SAP
Ordermind creates the order via the API — customer, terms and lines complete.
See it happen
One click — and the order is in SAP.
Ordermind reads the order, validates every line and prepares it. Your buyer approves; Ordermind writes the sales order.
Source · email
Frompurchasing@customer.comSubj.Order — various items
Please deliver the items below in week 24:
240× pipe 28 galvanised
500× heavy bracket M8
60× right-angle coupling
Ordermind read order · 3.8s
Validated · ready for SAP3/3 OK
ItemQtyConf
10428-VZ
Pipe 28mm galvanised
20155
Heavy bracket M8
30901-A
Right-angle coupling
What gets written
A complete order in SAP — not half the job.
Customer & sales org
Match on customer number, sales organisation and sales office.
Material numbers
Customers' free-text item descriptions are matched to your SAP material numbers.
Prices & conditions
Checked against your condition records. Deviations are flagged, not silently adopted.
Delivery dates & plant
Requested delivery date and supplying plant per order line.
Sales order
Created as a clean VA01 order, ready for your usual process.
Documents
The source email and attachment stay linked to the order — fully auditable.
Why it matters
For teams already running on SAP.
30%
less retyping
No more manual SAP entry
SAP order entry is slow and expensive. Ordermind takes out the typing; your team keeps control.
No RPA that breaks on every update
We connect via the official API, not screen robots. A SAP patch won't take the connection down.
Master data stays in charge
Ordermind never invents material numbers. Anything that doesn't match goes to your buyer — not blindly into SAP.
See Ordermind live on an order in SAP.
30 minutes, on a real order from your own mailbox. No sales pitch — just see if it works.
FAQ · SAP
Questions about the SAP connection.
Which SAP versions does Ordermind work with?
We connect with SAP S/4HANA, SAP ECC and SAP Business One. S/4HANA and ECC via BAPI or OData; Business One via the Service Layer REST API — depending on your landscape.
Does Ordermind actually write to SAP, or only read?
Both. Ordermind reads master data to validate and, after approval, writes a complete sales order. Nothing enters SAP without a buyer having seen it.
Does Ordermind use RPA or screen automation?
No. We connect via the official SAP APIs. That means the connection doesn't break on a SAP update and everything stays auditable.
How long does it take to set up the connection?
A pilot is typically live within a few weeks. We start with one order flow and expand once you trust it.
What happens to orders Ordermind isn't sure about?
They get a low confidence score and go to your buyer. Doubt never quietly slips into SAP.
Industries
Teams that run order entry on SAP
More integrations
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Request a demo
Book a demo — Ordermind × SAP.
We'll show Ordermind on a real order and the connection with SAP. We'll get in touch within one business day.